We understand that your trust in us is SafetySoft's most important asset (hereinafter referred to as "SafetySoft", "we" or "us"). As such, your privacy is essential for us. This privacy declaration (hereinafter referred to as "Privacy Declaration") is applicable, inter alia, to (i) our website https://www.safetysoft.eu (hereinafter referred to as the "Website") and (ii) all (commercial) relations between SafetySoft and its customers, prospects and business partners.

SafetySoft wishes to emphasize that it always attempts to act in accordance with (i) the Belgian Privacy Law of 8 December 1992 on privacy protection in relation to the processing of personal data and/or (ii) the EU Regulation of 2016 concerning the protection of individuals with regards to the processing of personal data, regarding the free movement of such data and repealing Directive 95/46/EC. This Privacy Declaration includes information about the personal data collected by SafetySoft, as well as the manner in which SafetySoft uses and processes this personal data.

Visiting the Website, creating an account, and creating a demo account for the purpose of using the SafetySoft demo implies your express approval (through disclosure of your personal information or opt-in) of the Privacy Declaration and consequently how we collect, use and process your personal data.

Types of personal data
SafetySoft can collect and process the following personal data:
Company address
Email address
Telephone number (landline/mobile phone)
User name
Company name
Information concerning your use of the Website, the SafetySoft platform (hereinafter referred to as the "Platform") and/or the SafetySoft mobile application (hereinafter referred to as the "App") (including, but not limited to, IP address, browser type, the web pages you visited when you obtained access to the Website)
The log-in details of your mobile device, as well as geographical location data (where appropriate)
Communication preference
Incoming and outgoing correspondence data concerning SafetySoft

SafetySoft also automatically collects anonymous information regarding your use of the Website and SafetySoft services via the Platform and/or the App. As such, SafetySoft shall, for example, automatically log which sections of the Website, Platform and/or App you visit, which web browser you use, which website you visited when you obtained access to the Website, and what your IP address is. We cannot identify you through these data, but it allows SafetySoft to draw up statistics regarding the use of the Website, the Platform and/or the App, and to send more targeted communication.

Methods of personal data collection
These personal data are collected in the context of:
Creating a (demo) account
Collaboration with SafetySoft
Visiting the Website
Your use of SafetySoft services via the Platform and/or the App, whether or not using a mobile device
Subscribing to the newsletter (via the Website or not)
The verification of your identity (e.g. when you solicit the SafetySoft customer service or reset your password)
Incoming and outgoing correspondence with SafetySoft
Communicating ideas to SafetySoft with regards to improving the services, the Platform and/or the App
Requesting a quote
The exchange of business cards

The personal data collected by SafetySoft are therefore expressly and voluntarily provided by you.

Use of personal data
SafetySoft can use your personal data for:
Creating a (demo) account and confirming it
Implementing an agreement with SafetySoft
Providing SafetySoft services via the Platform and/or the App
Providing support
Sending targeted marketing and adveritising, updates and promotional offers based on your communication preferences
Issuing invoices and collecting payment
Optimising the quality, management and content of the Website, the Platform and/or the App
Statistical purposes
To draw up a quote
To conduct customer satisfaction studies, surveys and other market research

Disclosure of personal data to third parties
SafetySoft shall not disclose your personal data to third parties, unless it is necessary in the context of providing SafetySoft services and optimising them (including but not limited to maintenance works, payment processing and database management). If it is necessary that SafetySoft discloses your personal data to third parties in this context, the third party is required to use your personal data in accordance with the provisions of this Privacy Declaration.

Notwithstanding the foregoing, it is however possible that SafetySoft discloses your personal data:
To the competent authorities (i) if SafetySoft is obliged to do so under the law or under legal or future legal proceedings and (ii) to safeguard and defend our rights;
If SafetySoft, or the majority of its assets, are taken over by a third party, in which case your personal data - which SafetySoft has collected - shall be one of the transferred assets;
For the purpose of identifying similar profiles to your own, except if you have expressly opted out in this respect.

In all other cases, SafetySoft will not sell, hire out or pass on your personal data to third parties, except when it (i) has obtained your permission to this end and (ii) has completed a data processing agreement with the third party in question, which contains the necessary guarantees regarding confidentiality and privacy compliance of your personal data.

Storage of personal data
Unless a longer storage period is required or justified (i) by the law or (ii) through compliance with another legal obligation, SafetySoft shall only store your personal data for the period necessary to achieve and fulfil the purpose in question, as specified in the Privacy Declaration under 'Use of personal data'.

Your privacy rights
If you wish to invoke your privacy rights, as defined below, please contact support@SafetySoft.eu for exercising your privacy rights and deliver it to SafetySoft by email or post:
Right of access to personal data which SafetySoft possibly has concerning you;
Right to rectification, completion or update of your personal data;
Right to delete your personal data ('right to be forgotten');
Right to limit the processing of your personal data;
Right to transferability of your personal data;
Right to object to/oppose the processing of your personal data;

In principle, you can exercise these rights free of charge. In addition, you can always, via your personal account, update, modify and/or verify your personal data which you were required to submit when creating your (demo) account.
If you no longer wish to receive newsletters or information about our services, you can unsubscribe at any time by clicking the "unsubscribe" button underneath each of SafetySoft's emails.

Security of personal data
SafetySoft undertakes to take reasonable, physical, technological and organisational precautions in order to avoid (i) unauthorised access to your personal information, and (ii) loss, abuse or alteration of your personal data.
SafetySoft shall store all personal data which it has collected in the cloud (with data centre(s) within the EU).
Notwithstanding SafetySoft's security policy, the checks it carries out and the actions it proposes in this context, an infallible level of security cannot be guaranteed. Since no method of transmission or forwarding over the internet, or any method of electronic storage is 100% secure, SafetySoft is, in this context, not in a position to guarantee absolute security.

Finally, the security of your (demo) account will also partly depend on the confidentiality of your password in obtaining access to the Platform and/or the App. SafetySoft will never ask for your password, meaning that you will never be required to communicate it personally. If you have nonetheless communicated your password to a third party - for example because this third party has indicated that it wishes to offer additional services - this third party shall have access to your (demo) account and your personal data via your password. In such cases, you are liable for the transactions which occur as a result of the use made of your (demo) account. SafetySoft therefore strongly advises you, if you observe that someone has accessed your (demo) account, to immediately change your password and contact us.

Cross-border processing of personal data
Any transfer of personal data outside the European Economic Area (EEA) to a recipient whose domicile or registered office is in a country which does not fall under the adequacy decision enacted by the European Commission, shall be governed by the provisions of a data transfer agreement, which shall contain (i) the standard contractual clauses, as referred to in the 'European Commission decision of 5 February 2010 (Decision 2010/87/EC)', or (ii) any other mechanism pursuant to privacy legislation, or any other regulations pertaining to the processing of personal data.

Update Privacy Declaration
SafetySoft is entitled to update this Privacy Declaration by posting a new version on the Website. As such, it is strongly recommended to regularly consult the Website and the page explaining the Privacy Declaration, to make sure that you are aware of any changes.

Other websites
The Website may potentially contain hyperlinks to other websites. In no event is SafetySoft responsible for the privacy policy or the privacy practices of any third party.

If you have any complaints about the way SafetySoft collects, uses and/or processes your personal data, you can lodge a complaint with the Privacy Commission.

Contact SafetySoft If you have questions about this Privacy Declaration, or the manner in which SafetySoft collects, uses or processes your personal data, please contact us: Via e-mail: support@SafetySoft.eu or Via post: SafetySoft Support, Oude Heerweg 190, 9160 Lokeren (Belgium)